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Updated on: 03.11.2025

Privacy Policy

Privacy Policy and Protection of Personal Data

 

CONTENTS:

  1. General Information
  2. Categories of Personal Data Processed
  3. Purposes of Processing Personal Data
  4. Legal Grounds for Processing Personal Data
  5. Duration of Personal Data Processing
  6. Transmission/Disclosure of Personal Data
  7. Your Rights
  8. How We Protect Personal Data
  9. Updating Our Policy
  10. How You Can Contact Us

 

  1. GENERAL INFORMATION

This Privacy and Personal Data Protection Policy (“Policy”), in accordance with Art. 13 para. (1) and (2) of EU Regulation 679/2016 on the protection of individuals regarding the processing of personal data and on the free movement of such data, describes how we, WAREHOUSE DESIGN SYSTEMS S.R.L., process information provided to us, including personal data collected via this website (www.wdsystems.ro) when you use it.

For easier reference, we may refer to our company using “WD SYSTEMS”, “Warehouse Design Systems”, “Company”, “we”, “us”, etc., and to you as the “user” or “visitor”.

www.wdsystems.ro is a website created by WD SYSTEMS to offer users information about our activity, products, and services, including storage solutions, consulting, design, implementation, and inspection of storage systems.

WAREHOUSE DESIGN SYSTEMS S.R.L., headquartered in Arad, str. Coloniștilor nr. 3, registered at the Trade Register under no. J2017000144025, VAT no. 37016260, is the Data Controller and, in this capacity, processes the personal data of visitors/users of this website.

This Privacy Policy describes the types of personal data collected, how they are used, to whom the data is disclosed, and your rights regarding the processing of your personal data.

We also describe the measures we take to protect your personal data and how you can contact us to exercise your rights.

Our intention is to collect only the personal data voluntarily provided by visitors which is needed to offer access to information about our services.

Please read this Policy carefully to understand how we process the information provided to us, including the personal data collected when using the website.

This Privacy Policy applies to any visitor of the WD SYSTEMS website.

WD SYSTEMS is committed to respecting EU Regulation 679/2016 by implementing adequate technical and organizational measures to apply data protection principles:

– Lawfulness, fairness, transparency: we process data legally, fairly, and transparently.

– You are in control: you may update, correct, delete your data or exercise your other rights at any time.

– Data integrity and purpose limitation: we use data only for stated purposes or compatible purposes.

– Security: we implement reasonable security and encryption measures. However, no website or internet connection is 100% secure.

2. CATEGORIES OF PERSONAL DATA PROCESSED

You can browse the site without providing personal data.

You choose whether to interact with the website and submit data via our contact forms.

The website www.wdsystems.ro offers contact forms under: Contact/Write us a message, Request an offer, Schedule a meeting. The required data:

  • First and last name
  • Email address
  • Phone number
  • Message/content of the request

We also process any other personal data voluntarily entered in the message box.

Data marked with * is mandatory for responding to your request.

Failure to provide required data may make contact impossible.

The website also collects technical data automatically through cookies or similar technologies:

IP address, operating system, browser, geographic location, pages visited, visit duration. These are statistical and not directly identifying.

For cookie details, see the Cookie Policy.

The site contains external links (e.g., www.linkedin.com) for information only. These have their own privacy policies.

We are not responsible for external websites or their privacy practices.

3. PURPOSES OF PROCESSING PERSONAL DATA

WD SYSTEMS processes personal data collected via www.wdsystems.ro for:

  • Steps before entering into a contract or performance of a contract
  • Providing information about our activity and services
  • Customer support (contact requests, offers)
  • Legal obligations (accounting, tax, archiving)
  • Website administration, improvement, analytics via cookies
  • Fraud prevention, legal defense, dispute resolution
  • Fixing technical issues
  • Other compatible purposes

4. LEGAL GROUNDS FOR PROCESSING PERSONAL DATA

Legal grounds:

  • Contract performance or pre-contractual steps – Art. 6(1)(b) GDPR
  • Legal obligation – Art. 6(1)(c) GDPR
  • Legitimate interest (improving services, ensuring security, handling disputes) – Art. 6(1)(f) GDPR

Providing data is not mandatory unless necessary for the purpose; refusal may prevent us from responding.

5. DURATION OF PERSONAL DATA PROCESSING

WD SYSTEMS processes your data only as long as necessary for the stated purposes and then as required by law.

Data is deleted or anonymized when no longer needed.

Specifically:

  • Contact form data: stored for resolving the request + minimum 5 years (legal archiving)
  • Contract data: stored for the contract duration + legal retention (min. 10 years)
  • Cookies: stored for 12 months

6. TRANSMISSION / DISCLOSURE OF PERSONAL DATA

We may disclose data to:

  • IT providers (maintenance, hosting, development)
  • Archiving providers
  • Legal, audit, consultancy providers
  • Accounting providers
  • Partner companies
  • Authorities: tax, judiciary, regulators

Data may also be shared with third parties based on your consent.

We ensure, as much as possible, that data does not leave the EEA. If transferred, it will be done legally under GDPR-approved mechanisms.

7. YOUR RIGHTS

You have the following GDPR rights:

  • Right of access
  • Right to rectification
  • Right to erasure (under defined conditions)
  • Right to restriction
  • Right to data portability
  • Right to object
  • Right not to be subject to automated decisions
  • Right to lodge a complaint with the supervisory authority

Supervisory authority: www.dataprotection.ro, email: anspdcp@dataprotection.ro

You may also address competent courts.

These rights may be exercised at any time.

8. HOW WE PROTECT PERSONAL DATA

WD SYSTEMS implements administrative, technical, organizational, and physical security measures to protect your personal data against accidental, unlawful, or unauthorized destruction, loss, alteration, access, disclosure, or use for other purposes.

Security measures include:

  • secure communication and data transfer protocols (such as HTTPS/SSL, TLS),
  • data encryption in transit and at rest where possible,
  • data anonymization and pseudonymization where applicable,
  • system monitoring for vulnerabilities and attacks,
  • strict access controls and authentication for authorized personnel,
  • regular data backups to prevent loss,
  • periodic risk assessments and security testing.

However, even with all reasonable measures, we cannot guarantee that data transmission over the Internet is 100% secure. Therefore, we cannot guarantee the absolute security of the information you transmit and you understand that any transfer is done at your own risk. Nevertheless, we apply industry-standard security practices to protect the website, emails, and mailing lists.

We are aware that misuse or unauthorized intrusions may occur. In such situations, our objectives are to isolate the issue as quickly as possible, restore proper functionality, and minimize inconvenience to users. If required, we will notify the competent authorities about security breaches. We will do everything reasonably possible to prevent breaches and to assist authorities if any occur.

9. UPDATING OUR POLICY

The content of this Policy may be updated periodically by republishing the revised version on this page. In the event of significant changes, we will inform you by posting visible notices on our website, indicating at the top of the document the date of the latest update. The revised version becomes effective on the date it is published.

It is your responsibility to check this page periodically to stay updated with the most recent version of this document. We recommend reviewing this Policy regularly.

 10. HOW YOU CAN CONTACT US

If you have questions or comments about this Privacy Policy, if you wish to exercise your rights or request an update of your personal data, please contact us:

 WD SYSTEMS Contact Details:

Company Name: WAREHOUSE DESIGN SYSTEMS S.R.L.

Company Identification: VAT 37016260, J2017000144025

Correspondence Address: Arad, str. Tribunul Axente, nr. 6, Arad County

Email: office@wdsystems.ro

Your right to contact the supervisory authority at any time is not affected in any way by contacting us first. We assure you that we will make every reasonable effort to resolve any issue amicably.

Data Protection Officer (DPO)

For any matters related to personal data protection, you may contact the Data Protection Officer appointed by WD SYSTEMS:

DPO Contact Details:

Phone – 0727923915

Email DPO: dpo@wdsystems.ro

Published on: 24.11.2025